Privacy

Viterra B.V., Blaak 31, Rotterdam 3011 GA, The Netherlands ("Viterra B.V.", "we" or "us"), has developed this Privacy Policy to explain all our reasonable precautions to keep any personal data ("Data") secure. This website may include hyperlinks to third-party websites, which are completely beyond the control of Viterra B.V.. This Privacy Policy only applies to this website and Viterra B.V. is not responsible for the content of the privacy practices of third-party websites.

This Privacy Policy may be updated without notice. We therefore invite you to return to this Privacy Policy from time to time in order to familiarise yourself with any changes.

Your privacy is of the utmost importance to Viterra B.V.. We would like to inform you via this Privacy Policy of the way in which we handle the collection of personal data for our recruitment.

Definitions used in this document:

Data subject. A data subject is any person whose personal data is being collected, held or processed. As you will see a bit later, personal data can refer to anything from your name, home address or profile/ CV.

Personal data. This is information that relates to an identified or identifiable person who could be identified, directly or indirectly based on the information. Personal data includes an identifier like: your name, public profiles or the data you share with us.

We describe the following matters in this document:

• What personal data do we collect?
  
• How and when do we collect personal data?
• Why do we collect personal data?
• With whom can we share your personal data?
• How long do we keep your data?
• What are your rights as a data subject?
• Miscellaneous
• Privacy statement Website
• Disclaimer

What personal data do we collect?

We process the minimum personal data necessary for the execution of our services. Additional information may sometimes be desirable in order to better tailor the service to your specific needs. Below, and in the remainder of this document, we name our privacy policy per target group (candidates and visitors). We collect the following data:

From candidates & interim professionals:

• Public profile information from social media and public sources. For example, think of LinkedIn, Facebook and other public data sources.
• Name and address details, e-mail address, telephone number and other contact details.
• Date of birth only if it is included in your CV.
• Curriculum vitae (CV), information about your work experience and information about education, training, internships, provided by yourself.
• Information about short-term availability and leave as far as relevant.
• Other data that are or may be important in the context of assessing your suitability as a potential candidate for a vacancy. For example salary (indications), information from interviews, possible references and testimonials. All information we collect from you is always provided on a voluntary basis.
• Viterra B.V. never records special personal data unless this is legally required. ‘Special personal data’ refers to data on race, religion or belief, political opinion, health, sexual orientation, trade union membership, criminal data and/or personal data about unlawful behaviour.

In addition: at the moment that an (interim) professional starts working as an employee or in assignment of or with Viterra B.V.:

• Data related to the administration and/or personnel administration; name and address details, identification, diplomas, citizen service number, if necessary.
• Possibly VAT number, address and location, identification, work permit, if necessary, timesheets and incoming and outgoing invoice details.
• In addition, we sometimes process data for Viterra B.V. in the context of pre-employment screening (PES). Specifically for this screening, data can be requested such as Declaration on Behaviour (Verklaring Omtrent Gedrag, VOG) and training statements. Providing this information is always voluntarily.

How and when do we collect personal data?

With regard to candidates & interim professionals;

• We start to collect personal data from the moment data is left on our website(s) via direct registration or via reactions to externally placed vacancy statements and/or if you register with us in another way (to use our services).
• We start to collect data from the moment that digital or personal contact is sought with our offices and/or recruitment professionals.
• We start to collect data when one of our professionals actively seeks contact with external candidates. We will then always ask for permission to keep your details.
• The personal data are received and processed by our professionals or automatically processed if someone registers to one of our newsletters.

With regard to our website visitors:

• We start to collect personal data from the moment data is left on our website in relation to our newsletters, whitepapers or vacancy subscriptions.

Why do we collect personal data?

Candidates and interim professionals:
We collect and process data solely for the execution of recruitment services, including job placement services (recruitment and selection, executive search, interim assignments) and recruitment projects that we carry out under the company name or brand name of Viterra B.V. (RPO Services). More specifically, personal data are collected and processed:

• For mediation purposes: to assess suitability and availability in connection with placement of permanent or temporary work or assignment.
• To be able to make offers and/or to provide information about our services and other activities directly linked to these.
• When establishing and maintaining a mediation relationship.
• For carrying out proper administration and compliance with legislation and regulations such as identification, labour legislation, tax and social security legislation, NEN ISO 4400-1 and SNA guidelines.
• For management purposes such as internal management information, auditing and monitoring and for quality purposes such as executing recruitment reports and sourcing reports to customers.

Our website visitors:

We only collect the data from visitors who have given their consent. This information is intended to address a person by their first and last name and the email address is required to send (vacancy) newsletters and/or white papers.

With whom can we share your personal data?
Viterra B.V. shares personal data in all cases where we are legally obliged to do so.

Viterra B.V. can pass on your personal data to other Viterra B.V. colleagues and any subcontractors who provide services on our behalf or carry out assignments for the services mentioned here to support our business operations.

How long do we keep your data?

Candidates and interim professionals:

• General: if you have given permission for the storage of your data, we work with a standard retention period of 12 months, calculated from the date on which you have granted permission.
• Mediation relationship: in the case of a ‘mediation relationship’ we will retain your data 24 months from the moment the mediation process ends with Viterra B.V., this is independent of the end result.
• If you start an interim assignment or temporary assignment, we will save your data 24 months after the end of your assignment. The financial data associated with this have a statutory retention period of 7 years.

Our website visitors:

• If you have given permission for the storage of your data for receiving a publication or whitepaper, we will work with a storage period of 12 months.
• If you have registered for our (vacancy) newsletter, this registration will continue until you cancel it yourself.

What are your rights as a data subject?

You can always request access to the data we store about you. You can change data if you wish so. You can also ask us to delete your data. If you wish, you can contact recruitment, who can be reached directly at Rotterdam.DPC@viterra.com.

If you request us to delete your data, we will send you a confirmation by email in which the date of removal will be included. We will delete all your data no later than 4 weeks after receipt of your request, unless processing is necessary for the fulfilment of a statutory duty, substantiation of a legal claim or another ground from the GDPR.

Miscellaneous:

Security
Viterra B.V. makes every effort to optimally protect your personal data against unauthorized use. We do this on the basis of physical, administrative, organizational and technical measures. If data are provided to data processors who provide services or carry out assignments on behalf of Viterra B.V., Viterra B.V. has agreed with them that they also optimally protect the personal data.

Questions, comments, complaints or (suspicion of) data breach
If you have ideas, additions, complaints about privacy protection or if you have other questions about this, you can direct them to Rotterdam.DPC@viterra.com.

Amendments
Viterra B.V. reserves the right to change this Privacy Policy. These changes will be announced on our website. If you continue to use the website after the adjustment, the adapted Privacy Policy will apply to this use.

Privacy statement Website
Viterra B.V. collects and processes data about visitors to this website for business operations and to be able to develop and/or update website statistics. With this information we improve the quality of our website.

Article 1: General
The website URL is on behalf of Viterra B.V. managed by our recruitment process outsourcing (RPO) partner Sterksen B.V.. Sterksen adheres to the statutory regulations relating to the protection of personal data. This privacy statement contains information about the purposes that Viterra B.V. strives for when processing your personal data, about the use of cookies and about the way in which you can exercise your rights with regard to your personal data.

Article 2: Data processing
Viterra B.V. collects and processes data from visitors to this website for the benefit of its business operations, for collection of website statistics and for advertising purposes. Viterra B.V. will never resell, let or otherwise share the personal information you provide to third parties, except to third parties who are called in to provide the information you requested; if Viterra B.V. is legally obliged to do so.

Article 3: Cookies
Viterra B.V. makes use of Cookies on its website. Cookies are small files that are stored by your browser on the hard disk of your computer. Cookies give us insight into the use of this website, including your screen resolution, browser settings, the visited pages, previous and following websites and the duration of a user session. The information that stores a cookie is not linked to your name, address and/or e-mail address. If Viterra B.V. collects personal data with the aid of cookies, these will be processed in accordance with the provisions in our privacy statement.

Explanation use cookies:
Cookies can be placed for Viterra B.V. and third parties with whom Viterra B.V. cooperates. Viterra B.V. makes use of different types of cookies, you can find an overview below:

Functional cookies
Functional cookies store information about the choices that visitors make on our website and ensure that the use of the website facilitates a subsequent visit (for example by remembering the login details).

Web statistics cookies
Viterra B.V. collects information about how visitors use our website. This information is measured using Google Analytics and enables Viterra B.V. to better tailor information on the website to the needs of visitors. The data are collected anonymously and used for no other purpose than to improve the website. The collected data will not be made available to third parties.

Advertising or targeting cookies
Viterra B.V. places cookies on this website that measure the surfing behaviour of visitors. Using this information, it is measured, among other things, whether an advertising campaign is relevant for a specific target group. These cookies also make it possible to tailor the offer on this website or on websites of third parties to the surfing behaviour and the interests of visitors. These cookies can also be used to limit the number of times an advertisement is displayed.

Referral to third parties
Viterra B.V. uses links and buttons on its website that refer to websites of third parties. Such as the network services Facebook, Twitter, LinkedIn and Google+. When a visitor clicks on such a link or button, he leaves the website of Viterra B.V. and the cookie use of the third party applies.